Manage Every Booking, Shoot, and Delivery in One Calendar
Stop losing shoots to scheduling conflicts and revenue to billing chaos. Manage every client engagement — booking, contracts, gear, proofing, and delivery — in one platform built for working creative professionals.
Problems We're Built to Solve
These aren't edge cases — they happen every day in operations like yours.
Double-Bookings That Cost You Clients
Google Calendar doesn't know about your second shooter or your equipment schedule. Conflicts get discovered on the morning of the shoot — when it's already too late.
Invoices Chased over WhatsApp
You send a PDF invoice via email, follow up three times over six weeks, and still occasionally write it off. Manual billing destroys cash flow and professional relationships.
Gear Conflicts Discovered On Shoot Day
The 70–200mm that was supposed to be in your bag is sitting in another photographer's car two cities away. Equipment isn't tracked — until it's too late.
Contracts Are a Word Doc in Someone's Email
Usage rights and licensing terms buried in paragraph seven of a contract nobody can find six months later. Disputes are expensive — and avoidable.
Client Proofing Over Dropbox and Messages
You share a Dropbox folder, the client annotates over WhatsApp, and you lose track of which selects are final. Gallery delivery becomes a multi-week thread.
No Idea Which Shoots Are Actually Profitable
Without job costing, your best-looking packages and your worst ones look identical on the bank statement. You are probably underpricing your hardest work.
How These Problems Compound →
Scheduling Conflict
Two shoots booked on same slot
Client Complaint
Reputation hit; refund demanded
Lost Booking
Cancellation with no rebooking
Unpaid Invoice
Manual chasing over 6 weeks
Cash Flow Gap
Equipment upgrade delayed
Studio Growth Stalls
Admin prevents taking on more work
See It In Action
Photography & Videography in Action
Real screens from the product, not mockups.
From First Enquiry to Final Delivery
Every client touchpoint is tracked, automated, and connected — so nothing slips and you always know exactly where each project stands.
Everything Your Photography & Videography Business Needs
All modules ship pre-configured for your industry. Connected, maintained, and supported by a single team.
How the Modules Connect
Module Spotlight
Booking & Scheduling
Feeds Client CRM with: New client record
Booking & Scheduling
Client self-booking portal with real-time team availability, buffer time management, and automated confirmations.
- Self-booking portal with package selection and deposit collection
- Team availability across multiple photographers and shooters
- Travel time buffers, location limits, and multi-day shoot support
Client CRM
Unified client profiles with shoot history, communication logs, preferences, and automated follow-up campaigns.
- Full shoot history and spend per client in one view
- Automated anniversary and event reminders for repeat bookings
- Referral source tracking to identify best acquisition channels
Contracts & Licensing
Digital contracts with e-signature, custom usage licensing, watermark controls, and rights management.
- Template library with configurable usage and licensing clauses
- E-signature with legal audit trail and timestamp
- Watermarked preview delivery until contract signed and deposit paid
Online Proofing & Gallery
Branded client galleries with selection tools, comment threads, and approval workflows — no Dropbox required.
- Branded gallery portal with client selection and favouriting
- In-gallery comment threads replacing WhatsApp feedback
- Approval gate: final download unlocked on approval only
Equipment Tracker
Gear inventory, per-shoot assignment, maintenance schedules, depreciation tracking, and insurance records.
- Per-shoot kit assignment with conflict detection
- Maintenance schedule and service history per item
- Depreciation tracking for tax and insurance purposes
Invoicing & Payments
Package-based quoting, milestone billing, online payment links, and automated reminders.
- Deposit collection at booking, balance auto-triggered on delivery
- Online payment via UPI, card, and net banking
- Automated SMS and email reminders before and after due dates
Production Workflow
Shoot-day checklists, editing task boards, delivery milestones, and team collaboration tools.
- Customisable shoot-day checklist by package type
- Editing workflow with stage assignment: cull, edit, colour, delivery
- Client delivery milestones with automated notification on each stage
Studio Analytics
Revenue by package, job-level profitability, referral tracking, and seasonal demand forecasting.
- Revenue and profit margin by package type and shoot category
- Referral source attribution: where your best clients come from
- Seasonal booking demand forecast to plan capacity and pricing
Without It vs. With It
The same operation, before and after — in the terms your team actually uses.
Booking & Availability
Google Calendar per photographer; availability checked manually by phone or email; double-bookings happen monthly
Self-booking portal with live team availability; deposit collected at booking; zero double-bookings
Client Contracts
Word document emailed, printed, signed, scanned, and emailed back; usage rights buried in paragraphs nobody reads
E-signature with configurable usage and licensing clauses; legal audit trail; contract stored in the client record
Client Gallery & Proofing
Dropbox or WeTransfer link shared over email; feedback collected over WhatsApp; unclear which selects are final
Branded gallery with in-app selection, favouriting, and comment threads; final approval locked with a single click
Invoicing & Collection
Manual invoice PDF sent over email; payments chased by phone; 41-day average collection cycle
Balance invoice auto-triggered on gallery approval; online payment via UPI or card; avg collection under 72 hours
Equipment Tracking
No system; conflicts discovered on shoot morning; damaged or lost gear goes unaccounted
Per-shoot kit assignment with conflict alerts days in advance; maintenance log; depreciation tracked for tax
Your Path to Go-Live
A structured, supported implementation — not a DIY project.
Week 1
Studio Configuration
Week 2
Templates & Portals
Week 3
Client CRM Import
Week 4
Go-Live & Handover
- Package types and pricing set up
- Team members and roles added
- Equipment inventory catalogued
- Gallery and proofing portal configured
- Contract and licensing templates built
- Booking portal branded and live
- Existing client records migrated
- Booking history imported
- Invoicing and payment gateway live
- First real booking through platform
- Walkthrough with all photographers
- Analytics dashboard reviewed together
Week 1
Studio Configuration
- Package types and pricing set up
- Team members and roles added
- Equipment inventory catalogued
Week 2
Templates & Portals
- Gallery and proofing portal configured
- Contract and licensing templates built
- Booking portal branded and live
Week 3
Client CRM Import
- Existing client records migrated
- Booking history imported
- Invoicing and payment gateway live
Week 4
Go-Live & Handover
- First real booking through platform
- Walkthrough with all photographers
- Analytics dashboard reviewed together
Go-Live
Impact You Can Put on a Slide
Benchmarked against customers in their first year. Results typically visible within the first 90 days.
"Booking conflicts used to happen at least twice a month. Since moving to the platform we have had zero — not one — in 14 months. Our clients love the gallery experience, and we have gone from chasing payments for 5–6 weeks to being paid within 3 days of delivery."
Photography Studio
Principal Photographer, 3-photographer wedding & event business
3 photographers, 180+ shoots/year